Businesses across the world are struggling to secure their data due to employees not recognising their responsibility for digital clutter; the proliferation of digital documents and files without thought for managing the security consequences. The global report “Sorting out digital clutter in business” from Kaspersky Lab1 found a number of correlations between the creation of digital clutter at work and human habits behind it, such as… organising a fridge. It revealed that nine out of ten (95%) people who see their fridge as organised said the same about their working digital life.
Digital clutter includes the files, documents and data created at work without the business’s full visibility or control over how they are stored and who has access to them. It becomes a security risk when we consider that 72% of employees store documents at work that contain personally identifiable or sensitive data, which if exposed could either reputationally or financially damage a business, its employees and potentially its customers.
Tackling digital clutter is a challenge for businesses and one of the most important steps is understanding who is responsible for it. Nearly three quarters (71%) of employees believe either business leaders, the IT or security team should be responsible for ensuring emails, files and documents have the appropriate access rights, rather than themselves. The problem is that while IT and security teams can control the access given to employees to access files and folders, there is room for human error. Whether accidentally or intentionally, for example, employees could give their colleagues or those outside the business access credentials or bypass IT administrators with new collaboration tools. With employees creating and collaborating on multiple documents simultaneously, they all must take responsibility for their actions causing digital clutter.
Source: ‘Sorting out digital clutter in business’, Figure 2
As the report showed, in employees’ everyday life there are habits that may correlate with the creation of digital clutter. As well as the majority of people who have similar habits with their fridge organisation as they do their digital life, 88% of those who re-organise their fridge before a holiday, also do so for their work files.
Source: ‘Sorting out digital clutter in business’, Figure 4
“With data volumes increasing exponentially, business leaders should take notice of digital clutter and its potential security risk,” said Maxim Frolov, Vice President of Global Sales at Kaspersky Lab. “It is true that organising your fridge won’t guarantee your defense against security breaches, but implementing the same mindset towards digital clutter will make you more resilient against cyber threats. Employees need to be educated on how to best manage their digital assets, and there should be simple but effective protection in place; one that does not add complexity but reduces it.”
To avoid becoming a victim of digital clutter, Kaspersky Lab urges businesses to consider:
- Getting employees trained up – it is very important that training teaches practical skills applicable to employees’ daily work such as with Kaspersky Automated Security Awareness Platform.
- Regularly reminding staff how important it is to follow cybersecurity rules to not to let cyber skills fade away, for example by hanging posters with advice around the office
- Making backups of essential data to ensure corporate information is safe and regularly updating IT equipment and applications to avoid unpatched vulnerabilities
- Finding a dedicated solution for small and medium businesses with simple management and proven protection features; such as Kaspersky Endpoint Security Cloud.
To read the full report on digital clutter, please follow this link.
 Kaspersky Lab commissioned research specialist OnePoll to survey 7,000 employed adults from December 2018 to January 2019 across UK, USA, France, Spain, Germany, Italy, Brazil, China, Mexico, Japan, Malaysia, South Africa, Russia, and Turkey who work in an office and use computers
Revealing the real cost of ‘free’ online services
A free service by Finnish cybersecurity provider F-Secure reveals the real cost of using “free” services by Google, Apple, Facebook, and Amazon, among others.
What do Google, Facebook, and Amazon have in common? Privacy and identity scandals. From Cambridge Analytica to Google’s vulnerability in Google+, the amount of personal data sitting on these platforms is enormous.
Cybersecurity provider F-Secure has released a free online tool that helps expose the true cost of using some of the web’s most popular free services. And that cost is the abundance of data that has been collected about users by Google, Apple, Facebook, Amazon Alexa, Twitter, and Snapchat. The good news is that you can take back your data “gold”.
F-Secure Data Discovery Portal sends users directly to the often hard-to-locate resources provided by each of these tech giants that allow users to review their data, securely and privately.
“What you do with the data collection is entirely between you and the service,” says Erka Koivunen, F-Secure Chief Information Security Officer. “We don’t see – and don’t want to see – your settings or your data. Our only goal is to help you find out how much of your information is out there.”
More than half of adult Facebook users, 54%, adjusted how they use the site in the wake of the scandal that revealed Cambridge Analytica had collected data without users’ permission.* But the biggest social network in the world continues to grow, reporting 2.3 billion monthly users at the end of 2018.**
“You often hear, ‘if you’re not paying, you’re the product.’ But your data is an asset to any company, whether you’re paying for a product or not,” says Koivunen. “Data enables tech companies to sell billions in ads and products, building some of the biggest businesses in the history of money.”
F-Secure is offering the tool as part of the company’s growing focus on identity protection that secures consumers before, during, and after data breaches. By spreading awareness of the potential costs of these “free” services, the Data Discovery Portal aims to make users aware that securing their data and identity is more important than ever.
A recent F-Secure survey found that 54% of internet users over 25 worry about someone hacking into their social media accounts.*** Data is only as secure as the networks of the companies that collect it, and the passwords and tactics used to protect our accounts. While the settings these sites offer are useful, they cannot eliminate the collection of data.
Koivunen says: “While consumers effectively volunteer this information, they should know the privacy and security implications of building accounts that hold more potential insight about our identities than we could possibly share with our family. All of that information could be available to a hacker through a breach or an account takeover.”
However, there is no silver bullet for users when it comes to permanently locking down security or hiding it from the services they choose to use.
“Default privacy settings are typically quite loose, whether you’re using a social network, apps, browsers or any service,” says Koivunen. “Review your settings now, if you haven’t already, and periodically afterwards. And no matter what you can do, nothing stops these companies from knowing what you’re doing when you’re logged into their services.”
***Source: F-Secure Identity Protection Consumer (B2C) Survey, May 2019, conducted in cooperation with survey partner Toluna, 9 countries (USA, UK, Germany, Switzerland, The Netherlands, Brazil, Finland, Sweden, and Japan), 400 respondents per country = 3600 respondents (+25years)
WhatsApp comes to KaiOS
By the end of September, WhatsApp will be pre-installed on all phones running the KaiOS operating system, which turns feature phones into smart phones. The announcement was made yesterday by KaiOS Technologies, maker of the KaiOS mobile operating system for smart feature phones, and Facebook. WhatsApp is also available for download in the KaiStore, on both 512MB and 256MB RAM devices.
“KaiOS has been a critical partner in helping us bring private messaging to smart feature phones around the world,” said Matt Idema, COO of WhatsApp. “Providing WhatsApp on KaiOS helps bridge the digital gap to connect friends and family in a simple, reliable and secure way.”
WhatsApp is a messaging tool used by more than 1.5 billion people worldwide who need a simple, reliable and secure way to communicate with friends and family. Users can use calling and messaging capabilities with end-to-end encryption that keeps correspondence private and secure.
WhatsApp was first launched on the KaiOS-powered JioPhone in India in September of 2018. Now, with the broad release, the app is expected to reach millions of new users across Africa, Europe, North America, Southeast Asia, and Latin America.
“We’re thrilled to bring WhatsApp to the KaiOS platform and extend such an important means of communication to a brand new demographic,” said Sebastien Codeville, CEO of KaiOS Technologies. “We strive to make the internet and digital services accessible for everyone and offering WhatsApp on affordable smart feature phones is a giant leap towards this goal. We can’t wait to see the next billion users connect in meaningful ways with their loved ones, communities, and others across the globe.”
KaiOS-powered smart feature phones are a new category of mobile devices that combine the affordability of a feature phone with the essential features of a smartphone. They meet a growing demand for affordable devices from people living across Africa – and other emerging markets – who are not currently online.
WhatsApp is now available for download from KaiStore, an app store specifically designed for KaiOS-powered devices and home to the world’s most popular apps, including the Google Assistant, YouTube, Facebook, Google Maps and Twitter. Apps in the KaiStore are customised to minimise data usage and maximise user experience for smart feature phone users.
KaiOS currently powers more than 100 million devices shipped worldwide, in over 100 countries. The platform enables a new category of devices that require limited memory, while still offering a rich user experience.
* For more details, visit: Meet The Devices That Are Powered by KaiOS
* Also read Arthur Goldstuck’s story, Smart feature phones spell KaiOS