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How technology makes project management more agile

As traditional ways of doing business are constantly changing due to new technologies, businesses that embrace these changes stand to benefit significantly, while those that fail to respond could be left at a disadvantage, writes ALASTAIR SORBIE, CEO of IFS.

As traditional ways of doing business are turned on their head, a tidal wave of change is sweeping the field of project management.

Disruptive technologies, which encompass everything from artificial intelligence and robotics to machine-learning and the internet of things, are having a profound impact on business operations and processes.

While no industry can consider itself immune to the technology revolution, some sectors – manufacturing, construction and energy, for example – are being affected more than others.

And as the pace of disruption looks set to accelerate, organisations within these sectors need to embrace technological advancement, understand the implications for project management, and respond in a flexible and agile manner. By doing so, they stand to benefit significantly, while those that fail to respond could be left at a competitive disadvantage.

Beyond the impact of change on the project management function, in an increasingly tech-driven age, a chief executive needs to know how these changes will impact the boardroom. They need to be aware of the challenges, recognise the opportunities and understand the commercial realities.

Global enterprise applications firm IFS, a pioneer of agile business technology solutions, is seeing how the business world is responding, first hand.

Project management is becoming much more dynamic and multi-faceted, as a myriad of new devices and data streams continue to emerge, with companies increasingly implementing internet of things or IoT solutions. Rather than expecting project managers to simply tune into

this, businesses must communicate what is happening, clearly, from the top down, and weave innovation into their company culture and DNA.

Working with clients from a range of industries, IFS provides them with a range of tools designed to deliver visual insight, understand enterprise performance and enable better decision-making in an integrated way.

It is industries such as manufacturing and oil and gas, arguably the sectors most exposed to economic challenges and fluctuations, where an integrated project management solution can potentially deliver the biggest benefits.

However, organisations in these sectors need to adopt a management ethos that is both forward looking and efficiency driven, because for all the advantages that disruptive technologies such as IoT can bring to project management, as it becomes more widely adopted, it can create challenges.

A mismatch exists between the flexibility of these new disruptive technologies and the inflexibility of fixed mindsets that many companies bring to project management.

For example, project lifecycles tend to be complex in nature, and managers will often use different software products to manage various stages of the project from tendering through to commissioning and servicing. This fragmented approach is problematic as disparate

project areas are unable to ‘talk’ to each other. This leads to managers spending more time and energy mapping and monitoring their relationships and connections, which in turn leads to a lack of efficiency.

The IFS Enterprise Operational Intelligence solution enables an enterprise-wide, top-down perspective of processes and performance aligned with the business strategy.

There is also the issue of a technology mismatch, with many organisations relying on outdated, cumbersome legacy business systems that are unable to support modern IoT platforms. In a changing technology landscape, companies must ensure they have the right tools to adjust and take stock.

Resolving this type of challenge requires a change of mindset and culture. Sectors with ageing workforces will have to engage the more conservative project managers by educating them about these new technologies and how project management tools should evolve accordingly.

The benefits of an integrated project management solution, one that offers enhanced control and visibility, and real-time control over cost, cash, time, resources and risk, are being realised by a growing number of global companies.

The IFS Enterprise Operational Intelligence (EOI) solution enables an enterprise-wide, top-down perspective of processes and performance aligned with the business strategy, and was recently adopted by a well-known North American service provider.

Project success rates could be further increased if companies avoided off-the-shelf solutions and opted instead for solutions that can be configured to the needs of their industry and scopes of their budgets.

Organisations cannot afford to ignore the technological changes that are already taking place and will undoubtedly increase over time. It is imperative that they abandon traditional, fixed, process-driven approaches to project management in favour of one built around principles, and based on flexibility and agility.

Companies should now be focusing on an integrated project management suite, one that captures the true spirit of IoT, and enables them to adapt to constant change and disruption, and most importantly, to maintain their competitive edge for today – and for what’s next.

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Mobile is the new branch

Standard Bank has launched an account for mobile devices that gives back 500MB of data a month

Standard Bank has introducd a R4.95p/m bank account called MyMo that customers can open on their mobile devices, loaded with data and airtime offerings and other benefits such as virtual and Gold physical card.

MyMo account holders will also enjoy the convenience of a cheque account through a Visa and Mastercard gold card. Once the account is open, users can choose to either receive R50 in airtime or 500MB of data a month, if their card is swiped more than four times a month. A further megabyte of data is loaded on the account for every R20 spent.

“MyMo is an account for everyone, whether you just landed your first job or have been around the block. With no documentation required it only takes a few minutes to open the account,” says Funeka Montjane, Chief Executive for Personal and Business Banking, South Africa, at Standard Bank Group. “For just R4.95 a month customer will be able to enjoy free swipes and ATM withdrawals at only R6.50 for amounts under R 1 000.

“Mobile is the new branch. This account is about bringing the mobile branch into customers hands, it is about convenience and security while banking.”

She says mobile offers low cost transactional banking which integrates people and businesses into the new connected economy, making mobile the new branch ecosystem that will drive and connect Africa’s growth. Physical connections to the economy are rapidly changing to digital where banks have to move from being financial institutions to service organisations.

“In the past people congregated in communities and eventually cities to maximise the advantages of connectivity. Today a simple hand-held device has the potential to open infinite doors, transforming individuals’ access to opportunities, regardless of where they are, and like never before in history. 

“Historically, a bank account represented access to economic citizenship. Today, having a simple device enabling digital access to a modern banking platform is a passport to global connectivity and vast human development potential.”

The bank says it is using technology, and mobile phones in particular, to deliver low-cost transactional channels accessible to all our customers. The evolution in mobile can be seen in transaction options like cash back at the retail checkout till rather than the ATM, free digital banking rather than using a branch, and the ability to transact using digital wallets, even without a bank account.

“Developing comprehensive connected ecosystems requires a mind-set change from Africa’s banks,” says Montjane. “Banks will evolve away from traditional financial service organisations, into service ecosystems enabling broad universal access to almost everything like enhanced purchasing experiences of vehicles and homes, online procurement of goods and services and lifestyle elements like rewards and travel. 

“These connectivity drivers will also act to future-proof evolving connectivity ecosystem by allowing us to offer untold future services while deriving income from as yet unrealised revenue streams,.   

From a customer perspective, the kind of ecosystems of knowledge, access and, ultimately, connectivity that banks will come to provide will radically transform the share of life that almost all individuals will be able to access.”

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Two-thirds of SA staff hide social media from bosses

With 90% of people in employment going online several times a day, it can be hard for most workers to keep their private and work-life separate during the working day (and beyond). The recently published Global Privacy Report from Kaspersky Lab reveals that 64% of South African consumers choose to hide social media activity from their boss. This secretive stance at work also extends to their colleagues, with 60% of South Africans also preferring not to reveal online activities to their co-workers.

Globally, the average employee spends an astonishing 13 years and two months at work during their lifetime. Interestingly though, not all this time is directly related to solving work tasks or earning a promotion: almost two thirds (64%) of consumers admit visiting non-work-related websites every day from their desk.

Not surprisingly, 35% of South African employees are against their employer knowing which websites they visit. However, more interestingly, 60% of South African are even against their colleagues knowing about their online activities. This probably means that colleagues constitute an even greater threat to future perspectives of an office slouch or maybe the relationships with colleagues are more informal and therefore, more valuable.

On the contrary, social media activity appears to be a less private domain for many and therefore, more suitable for sharing with colleagues but not the boss. This is probably because workers fear harming the public image of a company or interest in decreased staff productivity motivates companies to monitor employees’ social networks and make career changing decisions based on that. Such policies have led to 64% of South Africans saying that they don’t want to reveal their social media activities to their boss and 53% even don’t want to disclose this information to their colleagues.

A further 29% are against showing the content of their messages and emails to their employer. In addition, 3% even said that their career was irrevocably damaged as a consequence of their personal information being leaked. Thus, people are worried about how to build a favourable internal reputation and how not to destroy existing workplace relationships.

“As going online is an integral part of our life nowadays, lines continue to blur between our digital existence at work and at home. And that’s neither good nor bad. That’s how we live in the digital age. Just keep remembering that as an employee you need to be increasingly cautious of what exactly you post on social media feeds or what websites you prefer using at work. One misconceived action on the internet could have an irrevocable long-term impact on even the most ambitious worker’s ability to climb the career ladder of their choice in the future,” comments Marina Titova, Head of Consumer Product Marketing at Kaspersky Lab.

To ensure workers don’t fall prey of the internet threats at a work, there are some core guidelines to adhere to in the digital age:

  • Don’t post anything that could be considered defamatory, obscene, proprietary or libellous. If in doubt, don’t post.
  • Be aware that system administrators may at least, in theory, be informed about your web browsing patterns.
  • Don’t harass, threaten, discriminate or disparage against any colleague, partner, competitor or customer. Neither on social networks or in messages, emails, nor by any other means.
  • Don’t post photographs of other employees, customers, vendors, suppliers or company products without prior written permission.
  • Start using Kaspersky Password Manager to ensure your social media and other personal accounts are not at risk of unauthorised access by someone else in an office. Install a reliable security solution such as Kaspersky Security Cloud to protect your personal devices.

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