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Tech can beat payroll fraud

Outdated payroll processes that rely on Excel spreadsheets and manual accounting are easy to manipulate and defraud, but BRUCE VAN WYK, director, PaySpace, believes the use of modern technology will reduce much of the fraud.

The Association of Certified Fraud Examiners (ACFE) lists payroll fraud as one of the costliest examples of asset misappropriation affecting businesses around the world. This is partly due to the fact that payroll fraud tends to go undetected for longer – as time passes, the scheme grows, and your business suffers exponentially. Sometimes, payroll fraud can be traced back to human error but more often than not, it’s an opportunistic criminal act. Either way, outdated payroll processes that are unable to proactively detect fraud put your business at risk.

Africa is a vast continent, full of opportunities but not without its challenges. Many government departments, as well as private businesses, have fallen victim to unethical payroll administrators falsifying employee benefits, paying ‘ghost’ employees and miscalculating expenses. In South Africa, for example, a 2016 PwC survey reveals that 28% of local companies have suffered as a result of fraudulent HR and payroll activities. 

Moving up the continent, the governments of Liberia, Kenya and Nigeria have all reported incidents of payroll fraud. These include administrators paying themselves salaries long after retirement, paying salaries to people who no longer work for the government, and paying salaries to non-existing or ‘ghost’ employees.

In April 2017, Ghana’s finance ministry conducted an audit of civil servants, identified non-existing ‘ghost’ employees and removed close to 27,000 names from the payroll. A national census removed just over 23,000 names, reducing the enormous wage bill substantially and saving the country over US$50mn in 2017 alone. On the back of this, the Ghanaian government is now looking into outsourcing its payroll to ensure a more efficient management system that improves visibility and speed, while also ensuring compliance and accountability. 

Outdated payroll processes that rely on Excel spreadsheets and manual accounting are easy to manipulate and defraud. However, the following three technologies can provide your business in Africa with better payroll protection, keeping your operations fully compliant and safe. 

  • The cloud

Cloud-based, mobile payroll software gives payroll managers, administrators and employees easy access to relevant payroll information on any device, anywhere and at any time. The information is fully transparent, and access is clearly tracked and recorded. If certain information is particularly sensitive like medical and financial data, then different access controls can be assigned to different employees. 

Management can use real-time cloud analytics to filter data-points according to relevant fields, generate daily activity reports with little effort and thus, spot any payroll fraud fast. When people know measures are in place to identify and catch a criminal, they are less likely to commit a crime. Transparent company data that makes use of the cloud is crucial. 

  • Automation

To reduce the risk of payroll fraud, you need to reduce the need for human oversight and intervention. Modern payroll technology eliminates the need for manual intervention, automating these five important functions:

    • Leave management – an employee self-service authorisation process automatically inputs leave dates into the payroll system. If an employee applies for more leave than they are entitled to, the system will send a notification. 
    • Commission allocations – a built-in company specific commission calculator ensures that employee commissions are worked out and paid correctly.  
    • Data integration – seamless integration with accounting software, further reducing the amount of human errors. 
    • Earnings and deductions – automatically process recurring employee earnings and deductions.  
    • Bank account and ID number verification – confirm new employees’ details quickly.  
  • Workflow authorisation

A modern payroll system helps you combat fraud by sharing authorisation responsibility across departments. If, for example, HR adds a new employee’s ‘master’ information like name, surname, ID number and address, it then directs the task to payroll to load the employee’s earnings and deductions. With this additional oversight and multiple authorisations, it’s much harder to create ‘ghost’ employees. 

Unfortunately, there will always be dishonest people looking for an easy way to make more money – and some of them may end up working for you. Don’t give them the opportunity to commit occupational fraud under your roof. Put modern automated payroll technology to the test and protect your African business’ from costly fraud. 

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How to create an esports team

2018 was a landmark year for South African esports as one of the country’s best teams took the battle overseas and made waves in the international scene. A year ago Bravado’s top Counter-Strike: Global Offensive (CS:GO) team relocated to Arizona in the U.S., a venture dubbed Project Destiny, where they used the opportunity to train as full-time professional athletes and conquer the best teams out there.

Project Destiny was a massive success. A year later and Bravado’s CS:GO team had carved a name for itself through several high-profile victories and invitations to top tier tournaments. Clearly this is not the end of the story and the team has been reflecting on the lessons and opportunities.

Team captain Dimitri “Detrony” Hadjipaschali helped lead Project Destiny and gleaned a considerable amount on what needs to go into an esports team.

Team for the right reasons

For aspirant pro players who want to up their game, pun intended, he advises starting at the basics: why do you want a team?

“In recent times, people want to create a team with no direct intention, not knowing if they want to do this casually and socially, or professionally. Doing this professionally requires risk. It depends on how much work and sacrifices are contributed to the cause of creating a team. Playing socially is fine, part-time, as many people do, but playing professionally and wanting to reach the top one day, purely depends on your dedication, motivation and intention.”

Put in the hours

Like any aspirant pro athlete, preparation requires hours of training. Bravado’s players all put in several hours of training daily, 7 days a week, and Project Destiny’s full-time pros worked multiple training sessions every day, usually in the morning and afternoon for 4 hours each, as well as competitive matches in the late evening.

But even Bravado members who are not full time still put in hours of training every day. Serious players need to find the time and build up their dedication because this level of performance is simply the bar set in esports. Said Dimitri:

“The general esports title or game a team competes in will require anything, if not more than, a traditional sport outside of esports would require to get to the top.”

Fortunately, you don’t have to go all-out from the start. Esports are tiered with the top players in the highest tiers. So there is space to cut your esporting teeth while making room for it in your life. But never forget that to be one of the best means no half-measures. In esports, you have to commit to win.

Share goals

“A good team player is an individual who views his team as a single unit and not just himself as an ‘individual player’ in the bigger picture,” said Dimitri. “They put their team first and before themselves. This is the first main fundamental of a mindset required for a team player.”

Pro teams shouldn’t be mistaken for gaming clans, which are more casual and where gaming is a hobby. Even though they can be very competitive, clans mostly play for fun and entertainment, whereas a professional team is highly competitive with goals that it sets out to accomplish.

This is important because it helps the team members agree on the importance of those goals and the focus required. If you are not willing to show up every day to play the same game, partake in training exercises and learn from feedback, a pro career won’t work for you:

“Playing professionally requires aligned individuals where they share common goals and have equal intentions to realize what they want to achieve and what it takes to compete at a high level.”

Be patient

Professional athletes aren’t created overnight. It takes many years of focus and dedication while also pursuing studies or working at a day job before someone manages to ascend into a paid career. Esports is the same and demands patience alongside dedication.

Esports teams amplify this requirement. While in Arizona, Bravado applied the maxim “Teams who work together win together.” Household chores were divided up between players, creating a sense of common responsibility. This repetitive reinforcement of team values is crucial for success, whereas impatience for a team to ‘click’ is a recipe for disaster:

“Often, teams do not achieve their desired results and achievements in the short run and immediately resort to a roster change. Or someone in the team is replaced without a completely valid reason. This underestimates the importance of sticking together to create synergy in the long run.”

He also added that using time smartly is perhaps even more important than the amount of time spent on training. The team under Project Destiny used a full-time coach who helped set routines, objectives and priorities:

“The mistake with teams struggling to improve these days is that they do not know and understand how to work with limited time, and how to do this best and constructively as possible. Often teams that aren’t at a top competitive level yet arrange bootcamps, but set the limited time they have with each other incorrectly, or rather not to the best potential.”

When Bravado embarked on Project Destiny, it aimed to put South African esports on the map and serve as role models for aspirant players in the country. By those measures, it has been a huge success and Bravado continues to grow and educate. Through the ongoing support of sponsors Alienware and Intel, Bravado continues its mission of creating esporting excellence and opportunity for South Africans.

Learn more at bravadogaming.com or contact Bravado’s players directly via their social media accounts.

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Opera reveals SA browsing habits

Opera, one of the world’s major browser developers, and leader in AI driven digital content delivery and discovery, has released its State of Mobile Web 2019 report, revealing that nine out of ten people in South Africa use their mobile browser every day.

Other Key findings from the report include:

  • Internet users in Africa use their browser to access social media domains such as Facebook, YouTube, Twitter and Instagram, followed by entertainment and search websites
  • Opera News users in Africa spend 50% of in-app time watching videos
  • South Africans pay six times more per gigabyte of mobile data than people in India
  • Opera Mini saved users nearly 100 million USD in mobile data in 2018

The report reveals that the Opera mobile browsers and standalone news app were used by nearly 20 million internet users in Africa and by more than 350 million people globally in the first quarter of 2019. The State of Mobile Web 2019 report also shows that Opera experienced a growth of more than 26 percent of its user base year on year, compared to the first quarter of 2018 in Africa.

“We are thrilled to see that our mobile browsers and news app have grown by 25 million monthly users in the last year, ” said Jørgen Arnesen, Head of Marketing and Distribution at Opera. “The new Opera News app has led this positive growth, as well as the introduction of new features to our mobile browsers like built-in VPN and crypto wallet. The successful partnerships Opera has with major smartphone manufacturers in Africa have also contributed to this massive growth”.

The 2019 edition of the State of the Mobile Web report looked into the use of the Opera Mini browser and the Opera browser for Android, and it shows that mobile browsing is one of the most popular online activities among African internet users. For example, in South Africa, nine out of ten people use their mobile browser every day, an activity they prefer over the use of other applications like YouTube.

The report also revealed that on average, Africans using Opera spend more than 30 minutes browsing online each day. The most browsed category of websites was social media platform domains such as Facebook, YouTube and Instagram, followed by search engines like Google, and entertainment and sport websites.

100 million dollars  saved on mobile data

In the State of the Mobile Web 2019 report, Opera gives detailed insight into the use of the data savings feature in the Opera Mini browser, and compares the average price of mobile data in 20 countries in Africa. The results revealed that the data compression mode in Opera Mini saved users nearly 100 million USD of data in 2018.

In this analysis, Opera also compared the costs of data in some African countries with the cost of mobile data in India and Germany. The outcome of this analysis showed that South Africans pay six times more per gigabyte of mobile data than Indians and almost the same price as Germans for one gigabyte of mobile data.

Rapidly changing  news and video consumption landscape

The report takes a look at the trends of news and video consumption across Africa. This includes analyzing the usage of its standalone Opera News app, which grew from launch to over 20 million users in a period of one year. Categories like breaking news, local news, and entertainment were the favourites among users in the first quarter of the year.

Video content is also becoming more popular among people who use the Opera News app. The report shows that people spend 50 percent of in-app time inOpera News watching videos on Instaclips, the recently added video feature on the news app.

The usage of Instaclips keeps growing since its test launch in December 2018: in Q1-2019, Instaclips registered a total of 122,000 videos uploaded in different languages such as English, Portoguese, French, Arabic and Swahilli.

Expanding beyond browsing to fuel digital transformation

Opera’s commitment to digital transformation in Africa is ongoing. Beyond the development of its mobile browsers and standalone news app, Opera has made major investments on the African continent, expanding its services to other technology areas such as FinTech and digital advertising.

In 2018, Opera announced the launch of OKash, a fintech micro-lending solution that quickly gained traction among mobile internet users in Kenya. Today, OKash ranks among the most downloaded micro lending applications among Kenyans and its user base keeps on growing.

In May 2019,Opera announced the introduction of Opera Ads, a new advertising platform that allows media agencies and publishers to run more targeted marketing campaigns through the Opera platforms.

Available online

The full version of State of Mobile Web 2019 report is available to read online or for download by clicking here.

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