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Why payrolls must go digital

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Transforming HR and payroll with specialist solutions is not just about doing away with the laborious manual system; it also provides additional benefits, writes SANDRA SWANEPOEL, MD at Sage HR & Payroll.

One of technology’s key gains is doing away with the time consuming and painful weekly or monthly manual payroll system.

Transforming HR and payroll with specialist solutions is not just about doing away with the laborious manual system; it also provides additional benefits. These include:

Saving time and money on manual labour

A payroll solution will automate the processes of printing and distributing payslips as well paying employees. That will save you many hours spent manually calculating statutory deductions and spare you the risk of making an error that could harm your business.

An automated system also spares payroll management employees from having to manually process leave applications, calculate hours worked, manage expense claims, print payslips for employees, and keep accurate employee information.

Taking advantage of advanced cloud technology

More and more South African businesses are embracing cloud-based software for their payroll and accounting needs. This enables them to simplify their IT environments, save money, and achieve the flexibility to get more done quicker. With an online solution such as Sage One Accounting and Sage One Payroll, you can simply log in from wherever you are and start working. You can access your data from the cloud which means that your data is available online, anywhere, anytime and from any device. All you need is an internet connection and the ability to pay a small monthly fee for the use of the software.

Curbing payroll fraud

Payroll fraud is a major risk and is a lot more pervasive than most business owners are aware. Erroneous payments can cost a business dearly and overpayments are often difficult to retrieve. Payroll solutions deliver better visibility into transactions, prove an audit trail, and offer a set of controls, checks and balances that help to prevent errors and fraud.

Data security

Preventing the loss of a business’s and employees’ financial, payroll, and tax information is critical to any business.

Employers with a manually run payroll system would be hard-pressed to come up with a better reason for not going the automated payroll system route, than for the safekeeping of their personnel records.

Compliance

The labour and tax environment in South Africa is always changing and a business that is not 100% compliant is at risk of breaking the law.

According to a 2016 South Africa Human Capital Trends report by Deloitte, employees rate “organizational design, culture   and engagement” as three of their top priorities. Today’s best payroll solutions can help with employee self-service modules. Such modules enable employees to apply for leave, submit travel claims, download old and current payslips, and update their personal details online or via their smartphones. This will assist organisations to align with the three top priorities mentioned in the survey.

Summary

In a time of seismic technological change and digital invention, it’s important for business to make use of smart technology to reinvent and simplify their daily business practices. We at Sage are changing the way that millions of people track the movement of money through their business.  Automating the HR & Payroll function is just one way of helping Small & Medium Businesses to succeed.

 

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New iPhone pricing for SA

The iStore has announced that the latest iPhones, the Xs and Xs Max, can now be pre-ordered at www.myistore.co.za , and will be available in stores starting 28 September 2018.

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iPhone Xs and iPhone Xs Max feature 5.8-inch and 6.5-inch Super Retina displays that offer remarkable brightness and true blacks while showing 60 percent greater dynamic range in HDR photos. iPhone Xs and iPhone Xs Max have an improved dual camera system that offers breakthrough photo and video features, A12 Bionic chip with next-generation Neural Engine, faster Face ID, wider stereo sound, longer battery life, splash and water resistance,

Pre-orders will be open for cash purchases and on iStore’s revised payment plan in partnership with FNB Credit Card, allowing customers to pay off their iPhone at a reduced interest rate. However, the contract period is 37 months rather than the usual 24 months.
*FNB Credit Card Payment Plan, price per month over 37 months, a 40% trade-in value after 24 months

How to pre-order – Pre-ordering online for either cash or the FNB payment plan gives customers the benefit of reserving their purchase without having to queue and the added convenience of having purchases delivered directly to their door. Pre-orders of iPhone Xs and Xs Max are completed online by visiting www.myistore.co.za.
FREE iCare Plus – Exclusive to iStore, all customers can get its 2-year extended warranty, which includes one Apple Certified screen repair, that normally sells for R1 999, for FREE. To qualify, customers should secure a voucher online now at www.myistore.co.za , and subsequently redeem it when they upgrade their contract or purchase any new iPhone at iStore (iPhone 8 and newer) between now and 31 December 2018. Offer is limited, secure your voucher now.

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Accenture opens Fjord design centre in Johannesburg

Accenture has launched its first design and innovation studio on African soil, Fjord Johannesburg.

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The company says the move significantly expands its design capabilities and demonstrates its commitment to unlocking Africa’s innovation potential through the creation of experiences that redefine industries in our constantly evolving digital era.

The new studio, opening in November, will be located at Accenture’s new 3875m² offices in Waterfall. It will be led by Marcel Rossouw, design director and studio lead for Fjord Johannesburg.

Said Rossouw, “Brands are constantly asking, ’how does one take a business need or problem, build that out into a definition of a service experience, and then bring it to market?’ It’s about re-engineering existing service experiences, identifying customer needs, prototyping rapidly, iterating often and proving or disproving assumptions. But it’s also about getting feedback from customers. The combination of these factors helps companies advance towards the ultimate service experience.”

Fjord is the design and innovation consultancy of Accenture Interactive. The Johannesburg location marks its 28th design studio globally, solidifying its position as the world’s leading design powerhouse.

Working in the same location as Accenture Interactive will allow Fjord to fuse its core design strategy DNA with the digital agency’s expertise in marketing, content and commerce to create and deliver the best customer experiences for the world’s leading brands. Accenture Interactive Africa‘s blend of intelligent design and creative use of technology has already been used by some of South Africa’s largest and most prominent brands, including Alexander Forbes, Discovery, MultiChoice and Nedbank. The digital agency has also earned industry accolades for its innovative and compelling business results, most notably two gold awards in the Service Design category at the 2017 and 2018 Loeries awards.

“Great design tells great stories,” says Wayne Hull, managing director of Accenture Digital and Accenture Interactive lead in Africa. “It unifies a brand, drives innovation and makes the brand or service distinctive and hyper-relevant in both the digital and physical worlds. This is critical to achieving results. Having Fjord Johannesburg as part of Accenture Interactive, and collaborating with all of Accenture Africa, will provide unique experiences and forward-thinking capabilities for our clients.”

“Businesses in South Africa are becoming more design-aware and are looking to take greater advantage of design skills to compete with the rest of the world,” said Thomas Müller, head of Europe, Africa and Latin America at Fjord. “We’re excited to open our first design studio on the continent and to be part of an emerging market that is ripe for design and innovation, and open for business. Developing markets like South Africa are challenging assumptions and norms about what digital services and products are meant to be, and we’ll strive to put design at the heart of the innovation being produced there.”

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