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How GDPR data laws will affect SA business

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Previously, protecting data was the responsibility of the employer, but now the payroll software provider shares this responsibility. WARREN VAN WYK, co-founder and director, Payspace discusses General Data Protection Regulation (GDPR) on payroll.

The most significant update in data protection legislation will come into effect in May this year. The General Data Protection Regulation (GDPR) has a very specific mandate: to provide greater personal data protection. The legislation applies to all individuals within the European Union (EU), and covers all information that could identify them, both directly or indirectly. 

As a South African based business, you may think GDPR doesn’t apply to you. But this is not necessarily the case. GDPR may be EU legislation, but it affects any company that has business interests in the EU, or that employs EU citizens. Given the multinational scope of business in today’s globalised market, companies don’t stay domestic-only for long. If your company is already international, or is in pursuit of growth, then it’s crucial that you comply with GDPR sooner rather than later. There are severe penalties for non-compliance that simply aren’t worth the risk. 

How will this affect HR and payroll teams?

Payroll and HR departments process huge volumes of personal information. There is no doubt that GDPR will disrupt how things are currently done. HR and Payroll managers will have to take on new responsibilities to make sure that their processes comply with the legislation. 

Additional responsibilities will include having to issue privacy notices to employees and job applicants that clearly outline how their personal information will be used and if it will be used outside the EU. Any transfer of data out of the EU can only be done with regulatory approval. If there is any security breach, payroll managers have 72 hours in which to alert the data protection authorities. 

Fortunately, these new pressures can be shared. If your company outsources its HR and payroll processes for example, then the in-house team and the provider share the responsibility of ensuring GDPR compliance. Your data controller will oversee adherence to GDPR’s core principles, and the payroll provider will support this with technical and organisational measures, such as data encryption and secure storage. 

  

Enhanced security

GDPR is making businesses around the world reassess their data security measures and pay more attention to their current processes. This enhanced security consciousness is setting a new global standard. This means that, even if your business isn’t legally obliged to comply with GDPR, you should still make sure your company’s data protection is up to scratch. This will help you remain competitive and avoid any potential reputational damage. 

To properly assess your company’s current data security measures, and prepare for GDPR, you need to review your entire payroll process. Take it apart step-by-step and determine how the system does or does not meet the legislative requirements – and what can be done to improve it. Of utmost importance is knowing who of your employees is in direct contact with sensitive information, and how do they collect, store, archive and destroy data.

A critical question to ask is: could you reduce the number of employees that have access to sensitive information? This will mitigate risk significantly. Industry best practice also calls for companies to only gather and use the data they need to perform their business. Give your dusty data archives a clear-out and put in place processes that focus on using and storing relevant information. 

When it comes to GDPR, the best approach for South African businesses (whether they are directly affected by it or not), is to view it as a global call for enhanced data security. Getting your business GDPR compliant sooner rather than later will only serve you in the long run. Adjusting to a change in legislation can be challenging. So, make sure your payroll software is secure and that the provider you work with is GDPR compliant and you’ll be halfway compliant in no time. 

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Notre Dame, Scoop Makhathini, GoT, top week in search

From fire disaster to social media disaster, the top Google searches this week covered a wide gamut of themes.

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Paris and the whole world looked on in shock as the 856-year-old medieval Catholic cathedral crumbled into ash. The tragic infernal destruction of this tourist attraction of historical and religious significance led South Africans to generate more than 200 000 search queries for “Notre Dame Cathedral” on Monday. Authorities are investigating the cause of the fire that razed the architectural icon.

In other top trending searches on Google this week, radio presenter Siyabonga Ngwekazi, AKA Scoop Makhathini, went viral when it appeared he had taken to Twitter to expose his girlfriend, Akhona Carpede, for cheating on him. Scoop has since come out to say that he was not responsible for the bitter rant and that his account was hacked. “Scoop Makhathini” generated more than 20 000 search queries on Wednesday.

Fans generated more than 20 000 search queries for “Sam Smith” on Tuesday ahead of the the British superstar’s Cape Town performance at the Grand West Casino. Smith ended up cutting his performance short that night due to vocal strain.

Local Game of Thrones superfans were beside themselves on Sunday, searching the internet high and low for the first episode of the American fantasy drama’s eighth season. “Game of Thrones, season 8, episode 1” generated more than 100 000 queries on Google Search on the weekend.

As the festivities kicked off in California with headliners such as Childish Gambino and Ariana Grande, South Africans generated more than 2 000 search queries for “Coachella” on Saturday.

South Africans generated more than 5 000 search queries for “Wendy Williams” on Friday  as it emerged that the American talk show host had filed for divorce from her husband Kevin Hunter after 21 years of marriage. Hunter has long been rumored to have been cheating on Williams, which reportedly finally led to the divorce.

Search trends information is gleaned from data collated by Google based on what South Africans have been searching for and asking Google. Google processes more than 40 000 search queries every second. This translates to more than a billion searches per day and 1.2 trillion searches per year worldwide. Live Google search trends data is available at https://www.google.co.za/trends/hottrends#pn=p40

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5G smartphones to hit 5M sales in 2019

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According to the latest research from Strategy Analytics, global smartphone shipments will reach a modest 5 million units in 2019. Early 5G smartphone models will be expensive and available in limited volumes. Samsung, LG and Huawei will be the early 5G smartphone leaders this year, followed by Apple next year.

Ken Hyers, Director at Strategy Analytics, said, “We forecast global 5G smartphone shipments will reach a modest 5 million units in 2019. Less than 1 percent of all smartphones shipped worldwide will be 5G-enabled this year. Global 5G smartphone shipments are tiny for now, due to expensive device pricing, component bottlenecks, and restricted availability of active 5G networks.”

Ville Petteri-Ukonaho, senior analyst at Strategy Analytics, added, “Samsung will be the early 5G smartphone leader in the first half of 2019, due to initial launches across South Korea and the United States. We predict LG, Huawei, Xiaomi, Motorola and others will follow later in the year, followed by Apple iPhone with its first 5G model during the second half of 2020. The iPhone looks set to be at least a year behind Samsung in the 5G smartphone race and Apple must be careful not to fall too far behind.”

Neil Mawston, executive director at Strategy Analytics, added, “The short-term outlook for 5G smartphones is weak, but the long-term opportunity remains huge. We forecast 1 billion 5G smartphones to ship worldwide per year by 2025. The introduction of 5G networks, by carriers like Verizon or China Mobile, opens up high-speed, ultra-low-latency services such as 8K video, streaming games, and augmented reality for business. The next big question for the mobile industry is how much extra consumers are really willing to pay, if anything, for those emerging 5G smartphones and services.”

Strategy Analytics provides a snapshot analyses for the outlook for 5G smartphone market in this Insight report: 5G Smartphones : From Zero to a Billion

Strategy Analytics provides a deep-dive into the air-interface technologies that will power phones through 2024 across 88 countries here: Global Handset Sales Forecast by 88 Countries and 19 Technologies : 2003 to 2024

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