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How GDPR data laws will affect SA business

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Previously, protecting data was the responsibility of the employer, but now the payroll software provider shares this responsibility. WARREN VAN WYK, co-founder and director, Payspace discusses General Data Protection Regulation (GDPR) on payroll.

The most significant update in data protection legislation will come into effect in May this year. The General Data Protection Regulation (GDPR) has a very specific mandate: to provide greater personal data protection. The legislation applies to all individuals within the European Union (EU), and covers all information that could identify them, both directly or indirectly. 

As a South African based business, you may think GDPR doesn’t apply to you. But this is not necessarily the case. GDPR may be EU legislation, but it affects any company that has business interests in the EU, or that employs EU citizens. Given the multinational scope of business in today’s globalised market, companies don’t stay domestic-only for long. If your company is already international, or is in pursuit of growth, then it’s crucial that you comply with GDPR sooner rather than later. There are severe penalties for non-compliance that simply aren’t worth the risk. 

How will this affect HR and payroll teams?

Payroll and HR departments process huge volumes of personal information. There is no doubt that GDPR will disrupt how things are currently done. HR and Payroll managers will have to take on new responsibilities to make sure that their processes comply with the legislation. 

Additional responsibilities will include having to issue privacy notices to employees and job applicants that clearly outline how their personal information will be used and if it will be used outside the EU. Any transfer of data out of the EU can only be done with regulatory approval. If there is any security breach, payroll managers have 72 hours in which to alert the data protection authorities. 

Fortunately, these new pressures can be shared. If your company outsources its HR and payroll processes for example, then the in-house team and the provider share the responsibility of ensuring GDPR compliance. Your data controller will oversee adherence to GDPR’s core principles, and the payroll provider will support this with technical and organisational measures, such as data encryption and secure storage. 

  

Enhanced security

GDPR is making businesses around the world reassess their data security measures and pay more attention to their current processes. This enhanced security consciousness is setting a new global standard. This means that, even if your business isn’t legally obliged to comply with GDPR, you should still make sure your company’s data protection is up to scratch. This will help you remain competitive and avoid any potential reputational damage. 

To properly assess your company’s current data security measures, and prepare for GDPR, you need to review your entire payroll process. Take it apart step-by-step and determine how the system does or does not meet the legislative requirements – and what can be done to improve it. Of utmost importance is knowing who of your employees is in direct contact with sensitive information, and how do they collect, store, archive and destroy data.

A critical question to ask is: could you reduce the number of employees that have access to sensitive information? This will mitigate risk significantly. Industry best practice also calls for companies to only gather and use the data they need to perform their business. Give your dusty data archives a clear-out and put in place processes that focus on using and storing relevant information. 

When it comes to GDPR, the best approach for South African businesses (whether they are directly affected by it or not), is to view it as a global call for enhanced data security. Getting your business GDPR compliant sooner rather than later will only serve you in the long run. Adjusting to a change in legislation can be challenging. So, make sure your payroll software is secure and that the provider you work with is GDPR compliant and you’ll be halfway compliant in no time. 

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Apple buys Shazam, plans to make it ad-free

Apple has announced it has completed its acquisition of Shazam, one of the world’s most popular music apps, with hundreds of millions of users.

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Apple has announced it has completed its acquisition of Shazam, one of the world’s most popular music apps, with hundreds of millions of users.

“Apple and Shazam have a long history together. Shazam was one of the first apps available when we launched the App Store and has become a favorite app for music fans everywhere,” said Oliver Schusser, Apple’s vice president of Apple Music. “With a shared love of music and innovation, we are thrilled to bring our teams together to provide users even more great ways to discover, experience and enjoy music.”

Shazam lets users identify songs simply by listening to the music playing around them. The app will soon offer its experience ad-free for all users so everyone can enjoy the best of Shazam without interruption.

Shazam has been downloaded over 1 billion times around the world, and users identify songs using the Shazam app over 20 million times each day. With pioneering innovation in music identification, Shazam helps people discover, interact with and share video, audio or printed content across devices and mediums — and allows music fans to follow their favorite artists and share in the thrill of discovery.

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Cars will run on Android

Renault-Nissan-Mitsubishi and Google have announced a technology partnership to embed the Android operating system in vehicles sold by the world’s leading automotive alliance, providing intelligent infotainment and customer focused-applications across multiple models and brands, scheduled to start in 2021. 

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Under the technology partnership, vehicles sold by the Alliance members in many markets will utilize Android, the world’s most popular operating system, and will provide turn-by-turn navigation with Google Maps, access to a rich ecosystem of automotive apps on the Google Play Store and have the ability to answer calls and texts, control media, find information, and manage vehicle functions with voice using the built in Google Assistant.

The Alliance, whose member companies last year sold 10.6 million vehicles in 200 markets, will integrate Google applications and services into infotainment and cloud-based systems to enhance the experience for customers of Renault, Nissan and Mitsubishi Motors brands. While a range of Alliance vehicles will share the Android platform, each brand will have flexibility to create a unique customer interface and specific features on top of the common Android platform.

The infotainment partnership forms part of Alliance moves to equip more vehicles with connectivity and cloud-based services as part of its Alliance 2022 mid-term plan. Today’s announcement, coinciding with the first anniversary of the mid-term plan, symbolizes the Alliance focus on next generation technology. Under the plan, Renault-Nissan-Mitsubishi is targeting increased sales of more than 14 million units a year by the end of 2022.

The plan also involves the launch of 12 new zero-emission electric vehicles, new autonomous-driving technologies and the ongoing rollout of the Alliance Intelligent Cloud.

The Alliance Intelligent Cloud will provide next-generation infotainment systems with secure connectivity by offering a platform to integrate data management, infotainment systems and to facilitate over-the- air upgrades and remote diagnostics in Alliance member-company vehicles.

By combining the latest technologies from the Alliance and Google, the Alliance member companies’ vehicles will have one of the most intelligent infotainment systems in the market.

Drivers and passengers will be able to leverage Google and Android’s capabilities to access an ecosystem that includes thousands of existing applications and an ever-expanding array of new apps. This integration, combined with the broad knowledge and a vibrant community of developers, will enable easy in-vehicle access to popular applications. The system will also be compatible with devices running other operating systems, such as Apple iOS.

Hadi Zablit, Senior Vice President of Business Development at Renault-Nissan-Mitsubishi, said, “Our partnership with Google will offer owners of our vehicles rich user experiences that are currently available only outside the vehicle or, to a limited extent, by connecting an Android device to supported vehicles. We are building powerful connected and seamless on-board / off-board experiences into our vehicles in addition to the features of Google applications and services that many users are accustomed to, including Google Maps, the Google Assistant and the Google Play Store.”

Kal Mos, Global Vice President of Alliance Connected Vehicles at Renault-Nissan-Mitsubishi, added, “With the integration of the Android platform into our infotainment systems, we are adding a new level of intelligence to our connected vehicles. In the future, the Google Assistant, which employs Google’s leading AI technology, can become the main way customers interact with their vehicles, hands-free. With Google Maps and the Google Assistant embedded in Alliance infotainment systems, our customers will have some of the most advanced AI based applications at their fingertips. And with invehicle access to the Google Play Store, our customers will enjoy an open and secure ecosystem of Android apps engineered for vehicles.”

Hiroshi Lockheimer, Senior Vice President of Platforms & Ecosystems at Google, said, “Google and Renault-Nissan-Mitsubishi share a common vision of delivering an intelligent, safe and seamless incar experience with apps and services that are familiar, upgradable and connected. We’re thrilled to partner with Renault-Nissan-Mitsubishi to bring the Google Assistant, Google Maps, and other popular apps via the Play Store and Android to drivers and passengers around the world.”

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