Archiving records has been considered an uphill battle for organisations for decades. While the format of these records have changed from paper to pixels, the battle is far from over. Cyber resilience expert at Mimecast, NICK SAUNDERS, provides some benefits of cloud archiving.
However, it doesn’t have to be this way and organisations that have made the switch from an on premise to cloud archive, have found that archiving can actually simplify how they do business, rather than causing unnecessary stress. Good archiving allows you to find specific records as and when needed, and helps you comply with stringent data storage regulations, such as the Protection of Personal Information Act (POPI) and the General Data Protection Regulation (GDPR).
But organisations need to see an archive as more than just an old storage box that’s an unwanted necessity, and rather as something they can get value out of. Well-organised, easily searchable and secure records are a business competitiveness booster– and here are just four reasons why by Nick Saunders, cyber resilience expert at Mimecast:
- Higher Productivity
Huge volumes of unstructured email data are like the proverbial haystack when your employees are looking for a specific needle of information. Easy access and functional searchability are therefore a must for any email archiving solution. With less time spent trawling through records, or waiting for IT departments to locate specific documents, employees are free to draw insights from email histories and apply them to current issues or opportunities. And enabling access to archives via the cloud and mobile devices when employees are on the move, improves day-to-day efficiency.
- A Rock-Solid Plan B
Cyber-attacks, natural disasters or unavoidable downtime – there’s no shortage of ways that businesses can lose email for even a few hours and face significant losses. Having a tamper-proof email archiving system in place insures your business against data loss, should your primary email system be compromised. In the event of an unexpected outage, cloud-archived email records mean your organisation can be up and running again in minutes. Simply put, no disaster recovery or digital business continuity plan is complete without a solid email archiving solution in place.
- Regulatory Compliance
POPI has driven organisations to sort out their data practices and avoid hefty penalties from mismanagement of sensitive personal information. And, come May 2018, businesses with customers in the EU will have to be compliant under the EU GDPR. Both regulations require strict adherence to many aspects of data safety, and a complete and reliable archive can help organisations when a compliance issue arises. Furthermore, e-discovery functions of an archive will allow organisations to speedily and accurately sift through terabytes of email threads – significantly strengthening how organisations respond to regulatory queries.
- Lower Maintenance Costs
Maintaining traditional archives on site rather than in the cloud is a costly exercise, requiring significant, recurring resources to keep them regularly updated. This could tempt IT departments to skip the tasks of implementing important patches and fixes in their system, which only results in additional maintenance costs further down the line. A cloud-based third-party archiving partner will take the manual work out of the equation, keeping records perfectly up to date, and at a lower cost than if a business had to do it alone.
As the data avalanche continues, email is set to become a bigger and more business-vital repository of information than ever before. Businesses would be wise to begin their email migration to the cloud sooner rather than later, through cloud providers like Mimecast who can do it better, faster, cheaper and more effectively.
Password managers don’t protect you from hackers
Using a password manager to protect yourself online? Research reveals serious weaknesses…
Top password manager products have fundamental flaws that expose the data they are designed to protect, rendering them no more secure than saving passwords in a text file, according to a new study by researchers at Independent Security Evaluators (ISE).
“100 percent of the products that ISE analyzed failed to provide the security to safeguard a user’s passwords as advertised,” says ISE CEO Stephen Bono. “Although password managers provide some utility for storing login/passwords and limit password reuse, these applications are a vulnerable target for the mass collection of this data through malicious hacking campaigns.”
In the new report titled “Under the Hood of Secrets Management,” ISE researchers revealed serious weaknesses with top password managers: 1Password, Dashlane, KeePass and LastPass. ISE examined the underlying functionality of these products on Windows 10 to understand how users’ secrets are stored even when the password manager is locked. More than 60 million individuals 93,000 businesses worldwide rely on password managers. Click here for a copy of the report.
Password managers are marketed as a solution to eliminate the security risks of storing passwords or secrets for applications and browsers in plain text documents. Having previously examined these and other password managers, ISE researchers expected an improved level of security standards preventing malicious credential extraction. Instead ISE found just the opposite.
Click here to read the findings from the report.
MWC: Next generation of inflight connectivity to be unveiled
Next week at Mobile World Congress, the Seamless Air Alliance will reveal progress on its mission towards enabling the next generation of inflight connectivity. This follows a significant start for the Alliance, which has seen membership increase five-fold since the first meeting in June of last year. The Alliance has a new research laboratory setup and continues progress through its three working groups, writing specifications for the technology, requirements, and operations.
These developments represent a huge leap towards the goal of making connectivity as easy and enjoyable in the skies as it is on the ground. Appearing as part of the Airbus stand (Hall 6, stand 6G34), the Seamless Air Alliance will reveal specification topics that have been completed and published to its membership.
“The passenger experience with inflight connectivity remains one of the great technology challenges. From Day One we have been determined to deliver on our mission to bring industries and technologies together to make the inflight internet experience simple to access and a delight to use,” said the Alliance’s Chief Executive Officer, Jack Mandala.
“I have been tremendously encouraged by the enthusiastic and committed response we have seen and the widening areas of expertise we can call upon as more and more companies and organisations continue to join us,” he added.
Announced during MWC 2018, the Seamless Air Alliance has since grown to twenty-three membercompanies with more than one-hundred key personnel from across the membership participating in its three working groups, with numbers continuing to increase.
The Seamless Air Alliance was created by founding members Airbus, Airtel, Delta Air Lines, OneWeb and Sprint, and quickly joined by Air France KLM, Aeromexico, and GOL Linhas Aereas Inteligentes and global technology leaders including Astronics, Collins Aerospace, Comtech, Cyient, iDirect, Inmarsat, Intelsat, Latecoere, Nokia, and Panasonic.
Today, the Alliance is pleased to announce five additional new members: Adaptive Channel, Etihad Airways, GlobalReach Technology, Safran, and SITAONAIR.
“We are extremely pleased to have these companies join and be a part of the companies driving the next generation of connectivity.” said Mr Mandala.
The Seamless Air Alliance will enable travelers boarding any flight, on any airline, anywhere in the world, to use their own devices to automatically connect to the Internet with no complicated login process nor paywall to scramble over.
The Alliance is also announcing the release of a new research study on the economic benefit of standardization on the inflight connectivity market at Mobile World Congress. This report is available for download at https://www.seamlessalliance.com/publications/
The Alliance is moving rapidly towards an expected demonstration of the technology later in 2019 and anticipates massive interest in Barcelona from the whole communications eco-system.